Myrtle Hilliard Davis Comprehensive Health Centers, Inc
  • 27-Jul-2017 to 27-Jul-2018 (CST)
  • Operations
  • St. Louis, MO, USA
  • Hourly
  • Full Time

Medical, Dental, Vision, 403B, STD/LTD, PTO


Myrtle Hilliard Davis Comprehensive Health Centers, Inc. is seeking a full-time Executive Administrative Assistant to support the Chief Human Resources Officer and Chief Operating Officer by performing complex administrative activities that require independent initiative and excellent judgment. The position is highly visible and requires a consummate professional demeanor and working with high level executives.

 

Duties:

  • Manages executives calendars to balance their efficiently and accessibility to those both within and outside the organization. Anticipates materials and technology resources needed for meetings.
  • Handles incoming phone calls, correspondence and some emails, identifying critical items for action. Quickly prioritizes and initiates preliminary materials needed by each executive. Is familiar with the unique aspects of each Executives department and responsibility to effectively process incoming.
  • Ensures coordination of volunteers, coordinate meetings and off-site events including catering orders & dinner reservations.
  • Provides a variety of administrative duties including taking minutes, preparing expense reports and time cards; copies and files important document; research and analyze data, prepare reports for executives; tracks some department budgets and invoices, coordinates travel arrangements and maintains itineraries; prepares correspondences, reports, agendas; produces high-quality presentations; coordinate travel arrangements and maintain itineraries;
  • Reads and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Interacts well and coordinates efforts with senior leadership; is discreet and understands the personnel, organizational and legal impacts of the information they handle.
  • Facilitates conference calls and video conferences, and create high-quality presentations.
  • Act as a representative in dealing with other executives as well as external vendors.
  • Order supplies and equipment.
  • Performing special projects and duties as assigned.

 

A Successful Candidate:

  • Customer focused with excellent communication and interpersonal skills
  • Demonstrated ability to prepare correspondence and ability to maintain confidentiality
  • Organized, detailed oriented, flexible and able to adapt to changing needs and time pressures
  • Must be able to type accurately at least 45 WPM
  • Advance computer skills in MS Office including Word, Excel, PowerPoint, Access and Outlook
  • Ability to build strong relationships with peers as well as senior executives
  • Must be able to handle all tasks assigned with accuracy, tact, confidentiality, and courtesy
  • Must be able to follow oral and written instructions
  • Strong verbal, written communication, proofing and editing skills

 

Qualifications:

  • Minimum years of experience based upon degree level
    • High School Diploma or GED, a minimum of 6 years of experience required
    • Associates Degree, a minimum of 3 years of experience required
  • A minimum of 2 years of experience working with executives required
  • Other:  Must have Reliable Transportation
Myrtle Hilliard Davis Comprehensive Health Centers, Inc
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